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Technology

4 Email security best practices for your business

You probably know of some of the best practices for online security; changing of passwords often, not using a personal email for business and such. All that is important, but what about the security of your business email? Email service is the most popular in the business word and research has proved that even for posterity, businesses are not ready to replace sending and receiving emails for some other service. Other business communication services have evolved over time but none can sufficiently replace the email. With such popularity, online crooks like hackers are all over on the internet to try and take advantage of the unsecure emails. That is why you must not leave anything to chance when it comes to your email security.

Reading this article helps you understand some of the best practices which will keep you protected from cyber attacks

Get protected from phishing, malware and spam

Spammers know lots of techniques like phishing emails, keylogging Trojans or even link you email to malicious sites and once they have access, they steal important business information that they’ll use for their gain and at your loss. They could access your account numbers, passwords and other sensitive business information. Thus, you have to get an email and attachment security service that would stop malwares and spam from getting to your inbox. You need a service that will block emails that are targeting more than ten recipients. A good email filter will be a perfect tool for protecting potential breaches.

Confirm internal business emails

Chances are that you may not be very keen to confirm an email from someone you know. However, are you aware that it could be an attack through a malware? It is not easy for a company email to be attacked by a malware because most of these have perfect email and attachment security apparatus. However, a colleague’s machine may be under attack and thus send malicious emails from their professional or personal email unaware. Do not click open those emails or links from people you know before you have confirmed that they’re authentic. Call them or use some other communication tool to confirm the sender. It may look obvious but could cost your business a fortune.

Block Large attachments

Generally, emails should never exceed 10MBs in size and thus any that is more than that should be treated with care. The most common files are usually in Word docs, Excel, and PDF and these can easily be attacked by a malware. Send secure Large Files through more secure methods like Drop box, Google Drive or Poubox which are cloud services. As a rule of thumb, don’t open any file that is larger than the usual size unless you have confirmed with the sender.

Train your team on email security

The most effective way of ensuring that you don’t get attacked through emails is by training your staffs. You need an email policy that every company employee should be made aware and reminded from time to time. Whenever you have briefings or meetings, make it a priority to go through the policy. This will sensitize them and this is the best security.

As you drive the sales and up your marketing, it is important to ensure that you don’t lose through email attacks. Therefore you have to get an email and attachment security service that will ensure you are protected.  Again, enough awareness should be created among the company staff and this will ensure that your company information is watertight.

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